Faculty and Staff Policies
Medical Student Education (COM)
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These policies describe the process for student performance assessment, and for the evaluation and review of curricular content.
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The ArizonaMed curriculum in Tucson is designed through educational principles that are distinctive to the program. This policy defines these principles and their associated Liaison Committee on Medical Education (LCME) standards.
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This policy outlines the vetting process and requirements for community faculty preceptors who work with medical students in the Tucson area and at rural sites. Approved by the Tucson Educational Policy Committee on 4/1/2015; revision approved on...
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This policy dictates how changes to blocks and courses can be made in Years 1 and 2.
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This policy clarifies the position of the College of Medicine – Tucson when there may be a perceived or real conflict of interest between a mentee and his/her mentor’s other educational roles.
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Policy governing changes to individual Year 3 clerkships/blocks. Identifies types of changes that require (and do not require) prior approval before implementation by directors/co-directors.
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This manual includes general information and specific policies relevant to clerkship instructors at the University of Arizona College of Medicine (Tucson campus).
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Outlines the overall system for assessing first- and second-year student performance at the College of Medicine – Tucson, and references specific policies governing assessment that exist within this plan.
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The College of Medicine takes an active approach to developing and improving teaching and assessment skills of its faculty. All faculty who teach medical students will be offered and encouraged to participate in faculty instructional development...
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The Educational Competencies and Educational Program Objectives for the ArizonaMed program serve as the broad template upon which all other curricular goals and processes are defined. To ensure these objectives reflect the most current...
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Lists the subcommittees under the Tucson Educational Policy Committee, and the membership and responsibilities of each.
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Policy designating the responsibilities of clerkship directors, coordinators, and site directors/preceptors to regularly meet.
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Governs the requirement to supervise medical students in clinical situations, including definitions of the supervising physician, levels of supervision, and the procedures for such supervision.
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Defines the Tucson Educational Policy Committee (TEPC) as a standing subcommittee of the Educational Policy Committee. Outlines the general functions, leadership and membership rules, oversight responsibilities, and other concerns of this...
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This policy states that students at the College of Medicine – Tucson must complete blocks in the defined, sequential order.
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Policy governing the procedure for student assignment to instructional clinical sites.
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Mutual responsibilities among learners, educators and administrators at the College of Medicine – Tucson.
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Attending physicians and residents participating in an educational clerkship must understand the learning objectives for that clerkship, as well as the broader program objectives of the College of Medicine – Tucson curriculum. This policy states...
South Campus
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Resident and Fellow Manual South Campus 2017-18
Policies and procedures including Due Process.
University Campus
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Housestaff manual for UA College of Medicine – Tucson residents and fellows for the academic year 2017-2018.
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Background check and fingerprinting policies for residents at the College of Medicine – Tucson.
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How certificates are awarded to trainees who complete their residencies.
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Rules governing participation in professional and patient care activities external to a resident's educational program.
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"At the conclusion of the residency, or at any time a resident terminates his/her participation in the residency program prior to graduation, the program director will prepare a summative letter, which outlines to what extent the resident has...
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Requires programs considering reducing or eliminating residency positions to make every effort to allow current residents to complete their education, and offers other protections and benefits to potentially displaced residents.
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The rules governing the initiation, hearing and appeals processes for residents.
Faculty Affairs (COM)
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Department of Anesthesiology Mentoring Plan (COM)
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This Conflict of Commitment policy is promulgated to direct College of Medicine – Tucson faculty and their supervisors how much professional absence is permitted, when and whether accrued vacation leave must be used for such absences, and when...
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Department of Otolaryngology – Head and Neck Surgery Mentoring Plan (COM)
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Lists all faculty titles in the College of Medicine and gives descriptions of each title and track.
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Official guidelines for Promotion and Tenure at the University of Arizona College of Medicine.
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Official guidelines for Continuing Status and Promotion at the University of Arizona College of Medicine.
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Guidelines for formatting your CV per the University of Arizona, with annotations specific to the College of Medicine. Updated 3/3/2015.
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Guidelines for formatting your CV per the College of Medicine.
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Policy governing requests for transfer from non-tenure-eligible tracks to tenure-eligible tracks.
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Policy on faculty titles for fellows/chief residents.
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Policy for expeditious review of titles for administrators.
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This document contains the complete and official body of policies for the governance and operation of the Arizona University System. Chapter 6 of the policy manual addresses personnel policy, including the conditions of faculty service.
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Department of Radiation Oncology Mentoring Plan (COM)
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Guidelines for the responsible use of social media by individuals affiliated with the College of Medicine.
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Department of Neurology Mentoring Plan
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Department of Ophthalmology and Vision Science Mentoring Plan
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Department of Psychiatry Mentoring Plan
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Department of Medical Imaging Mentoring Plan
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Department of Surgery Mentoring Plan
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Department of Cellular and Molecular Medicine Mentoring Plan (COM)
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Department of Physiology Mentoring Plan (COM)
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Department of Pharmacology Mentoring Plan (COM)
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Department of Pediatrics Mentoring Plan (COM)
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Department of Pathology Mentoring Plan (COM)
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Department of Orthopaedic Surgery Mentoring Plan (COM)
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Department of Obstetrics and Gynecology Mentoring Plan (COM)
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Department of Medicine Mentoring Plan (COM)
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Department of Immunobiology Mentoring Plan (COM)
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Department of Emergency Medicine Mentoring Plan (COM)
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Policies and procedures governing faculty track changes.
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These Bylaws provide procedures by which the faculty committees of the College of Medicine, Tucson will function.
Revised December, 2017.
Graduate Medical Education (COM)
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This policy describes the responsibility, per Arizona law, of residents and fellows in Graduate Medical Education programs at the University of Arizona – Tucson South...
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This policy outlines the rules regarding professional and patient care activities performed by residents in Graduate Medical Education programs at the University of Arizona College of...
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This policy governs the rights of residents in Graduate Medical Education programs at the University of Arizona College of Medicine – Tucson South to be reimbursed for legal fees related...
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This policy governs requests for leaves of absense by residents in Graduate Medical Education programs at the University of Arizona College of Medicine – Tucson South.
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This policy outlines the responsibility of Graduate Medical Education programs at the University of Arizona College of Medicine – Tucson South to conduct regular internal reviews, and the...
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This policy affirms the prohibition of unlawful discrimination, including harassment, on several bases. It also outlines the processes for reporting such behavior within Graduate Medical Education...
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This policy explains the responsibilities of residents in Graduate Medical Education programs at the University of Arizona College of Medicine – Tucson South to obtain valid fingerprint...
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This policy outlines how residents in Graduate Medical Education programs at the University of Arizona College of Medicine – Tucson South are evaluated and promoted.
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This policy defines "duty hours" for residents in Graduate Medical Education programs at the University of Arizona College of Medicine – Tucson South, and sets the rules and processes...
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This policy outlines the rules and processes which allow residents in Graduate Medical Education programs at the University of Arizona College of Medicine – Tucson South ...
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This policy outlines the responsibilities of critical care Graduate Medical Education training programs at the University of Arizona College of Medicine – Tucson South to provide and...
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This policy sets forth the responsibilities of Graduate Medical Education programs at the University of Arizona College of Medicine – Tucson South to provide organizational support and services to residents.
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This policy explains how residents in Graduate Medical Education programs at the University of Arizona – Tucson South are supported in their efforts to provide the highest quality of...
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This policy describes the responsibility of Graduate Medical Education programs at the University of Arizona – Tucson South to sufficiently inform residents of the impending reduction or...
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This policy defines the job of a resident in a Graduate Medical Education program at the University of Arizona – Tucson South, including eligibility, duties and responsibilities....
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This policy sets forth the rules and procedures by which residents in Graduate Medical Education programs at the University of Arizona – Tucson South receive due process in cases of...
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This policy defines procedures to ensure patient safety and quality of care during transitions of care between residents and fellows in Graduate Medical Education programs at the...
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This policy governs how residents in Graduate Medical Education programs at the University of Arizona – Tucson South will be appropriately supervised in order to ensure proper patient...
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This policy defines the responsibility of Graduate Medical Education program directors at the University of Arizona – Tucson South to prepare summative letters for residents concluding (...
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This policy governs the response to emotional, physical or substance abuse issues that impair the performance of residents in Graduate Medical Education programs at the University of...
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This policy explains the source and nature of the professional liability insurance provided by the State of Arizona to all residents and fellows in Graduate Medical Education programs at...
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This policy defines the rules and procedures for resident transfers into or out of Graduate Medical Education programs at the University of Arizona – Tucson South.
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This policy governs how Graduate Medical Education programs at the University of Arizona – Tucson South may select eligible residents for recruitment and appointment.
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This memorandum defines the requirements for annual review of Graduate Medical Education programs at the University of Arizona College of Medicine – Tucson South.
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This policy outlines the purpose, membership and functions of the Graduate Medical Education Committee (GMEC) for GME programs at the University of Arizona College of Medicine – Tucson South.
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This policy outlines the requirement that its graduate medical training programs have Program Letters of Agreement (PLAs) with sites involved in resident and fellow education. It further defines the purpose and nature of PLAs, and the process for...
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Institutional Policy on Anesthesiology Pain Medicine Educational Resources (COM)
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GME Institutional Supervision Policy
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This document contains guidelines for responding to requests for information about residents’ training.
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Ensures that the evaluation and promotion procedures for residents comply with Arizona Board of Regents policies as well as the requirements of the Accreditation Council on Graduate Medical Education (ACGME).
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General policy governing the recruitment and appointment of residents and fellows at the College of Medicine – Tucson.
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Procedures to request an exception to the standard duty hour limits.
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Rules and procedures to ensure that resident duty hour assignments are safe, sane, and consistent with educational goals, patient needs, and all applicable laws and accreditation requirements.
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Policy ensuring compliance with ACGME requirements for critical care programs.
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Defines channels through which residents may discuss or raise issues regarding their work environment and educational program.
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Rules regarding residents transferring from another program prior to completion of that program.
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Outlines how, when and why the College of Medicine – Tucson will contribute to the cost of defending residents against allegations of professional misconduct.
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Who gets meal credits, how much, and when.
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Procedures for convening and conducting annual focus groups of residents using ACGME Resident/Fellow survey reports.
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Ensures that a housestaff counselor is available to residents and their families.
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Provisions to evaluate and improve residency programs.
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This policy establishes oversight for Graduate Medical Education programs conducted by academic Departments within the University of Arizona College of Medicine that are not accredited by the Accreditation Council for Graduate Medical Education (...
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The Common Program Requirements governing duty hours and other topics.
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The protocols for communications and action in the event of emergency, as defined by the Graduate Medical Education Committee (GMEC).
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Describes the purpose, membership and functions of the Graduate Medical Education Committee.
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The rules governing the Graduate Medical Education Committee (GMEC), which oversees UA College of Medicine – Tucson residency and fellowship programs according to the Accreditation Council for Graduate Medical Education (ACGME) Institutional...
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Healthcare professionals are required to report certain criminal violations, listed here.
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The rationale, goals and selection process for Resident Excellence and Leadership Scholarships.
Human Resources (UA)
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Policy on smoking and the use of tobacco products on University of Arizona campuses. Applies to students, staff, faculty and visitors. Effective 8/25/2014.
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The University of Arizona is committed to creating and maintaining an environment free of discrimination. This policy defines discrimination and harrassment, and explains the obligations of the UA and all employees, students, and other community...
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The University Handbook for Appointed Personnel (UHAP) is the primary source of policies related to appointed personnel at the University of Arizona.
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The rules governing faculty appointments and its relation to tenure eligibility, per the University Handbook for Appointed Personnel (UHAP).
Information Technology (COM)
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The schedule for retaining and disposing of various official record types. Policy set by UA Records Management & Archives.
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Policy governing acceptable use of the DocuWare document management system at the UA College of Medicine – Tucson.
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Explanation of the policy locking access to College of Medicine workstations following 20 minutes of inactivity.
Vice President for Research (UA)
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Outlines the position of the University of Arizona on Epic Electronic Health Record (EHR) compliance with FDA 21 CFR 11 requirements.
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University of Arizona Human Subjects Protection Program Investigator Manual.
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This policy establishes principles and procedures designed to prevent the University's financial interests, or the personal financial interests of key University officials, from influencing research at the University of Arizona.
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This policy states the ethical principles governing research at the University of Arizona, and states the requirements for investigators to ensure their compliance with these principles.
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The University of Arizona encourages its faculty and staff to apply their professional expertise in public, community and outside professional pursuits. This policy is designed to ensure that these external activities do not conflict with...
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A personnel policy addressing conflicts of interest arising from interpersonal relationships not otherwise covered by existing policies or law.
Faculty Affairs (UA)
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CV Guidelines from the UA Associate Provost for Faculty Affairs.
See also the annotated guidelines specific to the College of Medicine – Tucson.
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The "Statement on Professional Conduct" adopted by the Faculty Senate on January 4, 1971. Although the statement refers most often to faculty members, its principles also apply to administrative and professional personnel.
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Policy governing sabbatical leave for tenured or continuing faculty. From the University Handbook for Appointed Personnel.
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Annotations on the UA sabbatical leave application process, specific to the College of Medicine – Tucson.
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The University Handbook for Appointed Personnel (UHAP) policy governing annual faculty performance reviews.
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The University Handbook for Appointed Personnel (UHAP) policy governing the awarding of emeritus status to faculty.
Banner – University Medicine
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This policy requires all UAHN health care personnel to receive a flu shot by January 31, 2014, or take other specific measures when in patient areas. Applies to physicians, residents, fellows, temporary workers, trainees, volunteers, students,...
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This security management plan is relevant to students doing rotations at the University of Arizona Medical Center – South Campus, as well as to UA and College of Medicine employees working at this and related off-site locations.
This plan...
Financial Services Office (UA)
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Financial Services Office policy providing guidelines and restrictions for cases in which relocation costs are necessary for an individual to accept employment with the University.
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The Interim International Travel Policy of the University of Arizona applies to students, faculty and staff.
Also see the International Travel Registration and Resources Portal, which provides...
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The main source of policies and procedures from the University of Arizona Financial Services Office.
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The main source of policies and procedures from Procurement and Contracting Services (PACS) in the University of Arizona Financial Services Office.
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The main source of PCard policies and procedures from Procurement and Contracting Services (PACS) at the University of Arizona Financial Services Office.
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This policy requires the approval of the University Contracting Office on all contracts with outside vendors/service providers.
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This policy specifies a list of University-approved caterers.
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This policy states how office furniture is categorized, and should be purchased.
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This policy defines the procedures for purchasing, installing, altering and removing physical phones and phone/wireless services.
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This policy defines the roles and responsibilities of PCard holders.
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The procedure for training PCard holders.
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PCard enhancements can add permissions to make purchases for purposes, products and services that are normally disallowed. This policy defines available enhancements.
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This policy defines the procedures to be followed in the event of fraudulent activity on PCard accounts.
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This policy explains "pyramiding" or fragmenting PCard purchases, and explicitly disallows the practice.
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This policy states the requirements for purchase orders.
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These procedures have been developed to provide guidelines to departments for the purchase and charges for supplemental communication plans with service providers external to the University. These plans include mobile phones, pagers, data lines,...
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Policies governing payroll, including segregation of duties and paychecks.
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Travel policies from the Financial Services Travel Office.
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Policy stating the procedure for requisitioning funds for purchases of supplies, equipment or services.
College of Medicine – Phoenix
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Policies of the College of Medicine - Phoenix regarding the scheduling and use of conference rooms, meeting rooms, and teaching space.
Research Administration (UAHS)
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This guidance offers support to researchers who must register and report clinical research trials to ClinicalTrials.gov, a database of clinical research trials conducted in the United States and around the world.
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This policy defines available core services for research, and establishes the requirements for researchers to access these services.
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A policy memo specifying the indirect cost (IDC) rate for clinical studies performed on campus.
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Guidelines designed to assist Principal Investigators in identifying the appropriate indirect cost (F&A) rate for their research.
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A policy memo stating the circumstances in which indirect cost (F&A) waivers may be granted, and the process for requesting such a waiver.
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This National Institutes of Health (NIH) policy ensures that the public has access to the published results of NIH funded research.
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These guidelines (revised September 2010) were established to comply with an Arizona Board of Regents mandate to improve space utilization and meet all accreditation requirements for space. They are applicable to all facilities associated with...
Student Affairs (COM)
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Overview of policies governing professionalism for all College of Medicine students, staff members and faculty.
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Professionalism policy and procedures for learners and faculty.
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A statement affirming the commitment of the College of Medicine – Tucson to diversity, approved by the Faculty in November, 2010.
The Office of Institutional Equity oversees policies...
Responsible Conduct of Research (UA)
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The University of Arizona policy on Protected Health Information and the Health Information Portability and Accountability Act (HIPAA). Additional information is also available from the Office for the...
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The purpose of this policy is to establish guidelines for interactions with industry representatives for medical staff, faculty, staff, students, and trainees of The University of Arizona College of Medicine.
Arizona Board of Regents (ABOR)
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Policies regarding grievance procedures and whistleblowing protections for appointed personnel. From the University Handbook for Appointed Personnel.
Human Resources (UAHS)
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The main policy website for classified staff from the University of Arizona Division of Human Resources.
Financial Aid (COM)
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The main source of policies relating to student employees at the University of Arizona.
Communications
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This agreement specifies faculty, staff and student roles in protecting sensitive data while using UA COM-T Workplace by Facebook.
Curricular Affairs
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To provide students with guidelines for examining patients in a sensitive physical exam.