Faculty and Staff Policies

Medical Student Education (COM)

• Tucson Educational Policy Committee Performance Assessment and Evaluation Policies (COM)

  These policies describe the process for student performance assessment, and for the evaluation and review of curricular content.

• Process for Vetting Community Faculty Preceptors (COM)

  This policy outlines the vetting process and requirements for community faculty preceptors who work with medical students in the Tucson area and at rural sites. Approved by the Tucson Educational Policy Committee on 4/1/2015; revision approved on...

• Block and Course Change Policy for the Pre-Clerkship Phase

  This policy dictates how changes to blocks and courses can be made in the Pre-Clerkship Phase.

• Society Mentors Conflict of Interest and Student Performance Assessment (COM)

  This policy clarifies the position of the College of Medicine – Tucson when there may be a perceived or real conflict of interest between a mentee and his/her mentor’s other educational roles.

• Clerkship/Course Change Policy (COM)

  Policy governing changes to individual clerkships/courses. Identifies types of changes that require (and do not require) prior approval before implementation by directors.

• Plan for Student Performance Assessment in Years 1 and 2 (COM)

  Outlines the overall system for assessing first- and second-year student performance at the College of Medicine – Tucson, and references specific policies governing assessment that exist within this plan.

• Annual Reauthorization of Educational Competencies and Program Objectives (COM)

  The Educational Competencies and Educational Program Objectives for the ArizonaMed program serve as the broad template upon which all other curricular goals and processes are defined. To ensure these objectives reflect the most current...

• Tucson Educational Policy Committee Subcommittees (COM)

  Lists the subcommittees under the Tucson Educational Policy Committee, and the membership and responsibilities of each.

• Clerkship Directors and Site Directors Meetings and Site Visits (COM)

  Policy designating the responsibilities of clerkship directors, coordinators, and site directors/preceptors to regularly meet.

• Supervision of Medical Students in Clinical Learning Situations (COM)

  Governs the requirement to supervise medical students in clinical situations, including definitions of the supervising physician, levels of supervision, and the procedures for such supervision.

• Tucson Educational Policy Committee Processes and Procedures (COM)

  1/26/2022 -  It is charged with assuring the highest standards of quality for the educational program leading to the M.D. degree; advancing educational goals; monitoring that accreditation standards are met; and working to assure an excellent,...

• Tucson Educational Policy Committee Statement on the Sequential Order of Blocks (COM)

  This policy states that students at the College of Medicine – Tucson must complete blocks in the defined, sequential order.

• Student Assignment to Instructional Sites (COM)

  Policy governing the procedure for student assignment to instructional clinical sites.

• Teacher-Learner Compact (COM)

  Mutual responsibilities among learners, educators and administrators at the College of Medicine – Tucson.

• Orientation of Faculty and Residents to Clerkships (COM)

  Attending physicians and residents participating in an educational clerkship must understand the learning objectives for that clerkship, as well as the broader program objectives of the College of Medicine – Tucson curriculum. This policy states...

• Separation of Academic Assessment and Provision of Health Services to Students

  Establishes policy requiring that health professionals who provide psychiatric/psychological counseling or other sensitive health services to a medical student must have no involvement in the academic assessment or promotion of the medical...

Faculty Affairs (COM)

• Department of Anesthesiology Mentoring Plan (COM)

  Department of Anesthesiology Mentoring Plan (COM)

• Conflict of Commitment Policy (COM)

  This Conflict of Commitment policy is promulgated to direct College of Medicine – Tucson faculty and their supervisors how much professional absence is permitted, when and whether accrued vacation leave must be used for such absences, and when...

• Department of Otolaryngology – Head and Neck Surgery Mentoring Plan (COM)

  Department of Otolaryngology – Head and Neck Surgery Mentoring Plan (COM)

• College of Medicine Title Series and Tracks

  Lists all faculty titles in the College of Medicine and gives descriptions of each title and track.

• Guidelines for Promotion and Tenure (COM)

  Official guidelines for Promotion and Tenure at the University of Arizona College of Medicine.

• CV Guidelines Regarding Publications (COM)

  Guidelines for formatting your CV per the College of Medicine.

• Policy on Faculty Titles for Fellows and Chief Residents (COM)

  Policy on faculty titles for fellows/chief residents.

• Policy for Expeditious Review of Administrators (COM)

  Policy for expeditious review of titles for administrators.

• Conditions of Faculty Service (ABOR)

  This document contains the complete and official body of policies for the governance and operation of the Arizona University System. Chapter 6 of the policy manual addresses personnel policy, including the conditions of faculty service.

• Department of Radiation Oncology Mentoring Plan (COM)

  Department of Radiation Oncology Mentoring Plan (COM)

• Professional Conduct Policy (COM)

  Professionalism policy and procedures for learners and faculty.

• Social Media Guidelines for Individuals (COM)

  Guidelines for the responsible use of social media by individuals affiliated with the College of Medicine.

• Department of Neurology Mentoring Plan (COM)

  Department of Neurology Mentoring Plan

• Department of Ophthalmology and Vision Science Mentoring Plan (COM)

  Department of Ophthalmology and Vision Science Mentoring Plan

• Department of Psychiatry Mentoring Plan (COM)

  Department of Psychiatry Mentoring Plan

• Department of Medical Imaging Mentoring Plan (COM)

  Department of Medical Imaging Mentoring Plan

• Department of Surgery Mentoring Plan (COM)

  Department of Surgery Mentoring Plan

• Department of Cellular and Molecular Medicine Mentoring Plan (COM)

  Department of Cellular and Molecular Medicine Mentoring Plan (COM)

• Department of Physiology Mentoring Plan (COM)

  Department of Physiology Mentoring Plan (COM)

• Department of Pharmacology Mentoring Plan (COM)

  Department of Pharmacology Mentoring Plan (COM)

• Department of Pediatrics Mentoring Plan (COM)

  Department of Pediatrics Mentoring Plan (COM)

• Department of Pathology Mentoring Plan (COM)

  Department of Pathology Mentoring Plan (COM)

• Department of Orthopaedic Surgery Mentoring Plan (COM)

  Department of Orthopaedic Surgery Mentoring Plan (COM)

• Department of Obstetrics and Gynecology Mentoring Plan (COM)

  Department of Obstetrics and Gynecology Mentoring Plan (COM)

• Department of Immunobiology Mentoring Plan (COM)

  Department of Immunobiology Mentoring Plan (COM)

• Department of Emergency Medicine Mentoring Plan (COM)

  Department of Emergency Medicine Mentoring Plan (COM)

• Track Transfer Policies and Procedures (COM)

  Policies and procedures governing faculty track changes.

Human Resources (UA)

• Smoking and Tobacco Policy (UA)

  Policy on smoking and the use of tobacco products on University of Arizona campuses. Applies to students, staff, faculty and visitors. Effective 8/25/2014.

• Non-Discrimination and Anti-Harrassment Policy (UA)

  The University of Arizona is committed to creating and maintaining an environment free of discrimination. This policy defines discrimination and harrassment, and explains the obligations of the UA and all employees, students, and other community...

Document Management Team

• Common Records Retention and Disposition Schedule (UA)

  The schedule for retaining and disposing of various official record types. Policy set by UA Records Management & Archives.

Information Technology (COM)

• Acceptable Use of DocuWare System (COM)

  Policy governing acceptable use of the DocuWare document management system at the UA College of Medicine – Tucson.

• Inactive Computer Lockout Policy (COM)

  Explanation of the policy locking access to College of Medicine workstations following 20 minutes of inactivity.

Vice President for Research (UA)

• Guidance Document Statement Regarding Compliance with FDA 21 CFR 11 (UA)

  Outlines the position of the University of Arizona on Epic Electronic Health Record (EHR) compliance with FDA 21 CFR 11 requirements.

• Human Subjects Protection Program Investigator Manual (UA)

  University of Arizona Human Subjects Protection Program Investigator Manual.

Faculty Affairs (UA)

• CV Guidelines (UA)
• Policy on Professional Conduct (UHAP)

  The "Statement on Professional Conduct" adopted by the Faculty Senate on January 4, 1971. Although the statement refers most often to faculty members, its principles also apply to administrative and professional personnel.

• Policy on Sabbatical Leave (UHAP)

  Policy governing sabbatical leave for tenured or continuing faculty. From the University Handbook for Appointed Personnel.

• Faculty Annual Performance Review (UHAP)

  The University Handbook for Appointed Personnel (UHAP) policy governing annual faculty performance reviews.

• Policy on Emeritus Status (UHAP)

  The University Handbook for Appointed Personnel (UHAP) policy governing the awarding of emeritus status to faculty.

Banner – University Medicine

• Influenza Vaccination Policy (UAHN)

  This policy requires all UAHN health care personnel to receive a flu shot by January 31, 2014, or take other specific measures when in patient areas. Applies to physicians, residents, fellows, temporary workers, trainees, volunteers, students,...

• Security Management Plan for UAMC – South Campus 2013-2014 (UAHN)

  This security management plan is relevant to students doing rotations at the University of Arizona Medical Center – South Campus, as well as to UA and College of Medicine employees working at this and related off-site locations.

  This plan...

Graduate Medical Education (COM)

• Guidelines for Responding to Requests for Information about Residents’ Training (COM)

  This document contains guidelines for responding to requests for information about residents’ training.

• Housestaff Counselor Policy (COM)

  Ensures that a housestaff counselor is available to residents and their families.

• Resident Excellence and Leadership Scholarships Policy (COM)

  The rationale, goals and selection process for Resident Excellence and Leadership Scholarships.

Financial Services Office (UA)

• Relocation Policy for New Employees (UA)

  Financial Services Office policy providing guidelines and restrictions for cases in which relocation costs are necessary for an individual to accept employment with the University.

• International Travel Policy (UA)

  The Interim International Travel Policy of the University of Arizona applies to students, faculty and staff.

  Also see the International Travel Registration and Resources Portal, which provides...

• Financial Services Manual (UA)

  The main source of policies and procedures from the University of Arizona Financial Services Office.

• Purchasing Policies Manual (UA)

  The main source of policies and procedures from Procurement and Contracting Services (PACS) in the University of Arizona Financial Services Office.

• Purchasing Card Policies Manual (UA)

  The main source of PCard policies and procedures from Procurement and Contracting Services (PACS) at the University of Arizona Financial Services Office.

• Contracts Policy (UA)

  This policy requires the approval of the University Contracting Office on all contracts with outside vendors/service providers.

• Catering Policy (UA)

  This policy specifies a list of University-approved caterers.

• Policy on the Purchase of Office Furniture (UA)

  This policy states how office furniture is categorized, and should be purchased.

• Telephones and Wireless Services Policy (UA)

  This policy defines the procedures for purchasing, installing, altering and removing physical phones and phone/wireless services.

• Purchasing Card Cardholder Roles and Responsibilities Policy (UA)

  This policy defines the roles and responsibilities of PCard holders.

• Purchasing Card Training Requirements (UA)

  The procedure for training PCard holders.

• Purchasing Card Enhancements Policy (UA)

  PCard enhancements can add permissions to make purchases for purposes, products and services that are normally disallowed. This policy defines available enhancements.

• Purchasing Card Fraudulent Transactions Policy (COM)

  This policy defines the procedures to be followed in the event of fraudulent activity on PCard accounts.

• Policy on Fragmenting Purchases (UA)

  This policy explains "pyramiding" or fragmenting PCard purchases, and explicitly disallows the practice.

• Purchase Order Policy (UA)

  This policy states the requirements for purchase orders.

• Communication Service Plan Policy (UA)

  These procedures have been developed to provide guidelines to departments for the purchase and charges for supplemental communication plans with service providers external to the University. These plans include mobile phones, pagers, data lines,...

• Payroll Policies (UA)

  Policies governing payroll, including segregation of duties and paychecks.

• Travel Policies (UA)

  Travel policies from the Financial Services Travel Office.

• Purchase Requisition Policy (UA)

  Policy stating the procedure for requisitioning funds for purchases of supplies, equipment or services.

Faculty and Instructional Development

• Policy for Faculty Instructional Development and Residents as Educators (COM)

  The College of Medicine takes an active approach to developing and improving teaching and assessment skills of its faculty and residents. All faculty and residents who teach medical students will be offered and encouraged to participate in...

College of Medicine – Phoenix

• Room Use Policy (COM – Phoenix)

  Policies of the College of Medicine - Phoenix regarding the scheduling and use of conference rooms, meeting rooms, and teaching space.

Research Administration (UAHS)

• Guidelines for ClinicalTrials.gov Registration of Clinical Trials (COM)

  This guidance offers support to researchers who must register and report clinical research trials to ClinicalTrials.gov, a database of clinical research trials conducted in the United States and around the world. More information here: ...

• Bioinstrumentation and Core Research Support Services Guidelines (COM)

  This policy defines available core services for research, and establishes the requirements for researchers to access these services.

• Indirect Cost Rate for Clinical Studies Policy Memo (COM)

  A policy memo specifying the indirect cost (IDC) rate for clinical studies performed on campus.

• Indirect Cost (F&A) Revenue Distribution Guidelines (COM)

  Guidelines designed to assist Principal Investigators in identifying the appropriate indirect cost (F&A) rate for their research.

• Indirect Cost (F&A) Waiver Policy Memo (COM)

  A policy memo stating the circumstances in which indirect cost (F&A) waivers may be granted, and the process for requesting such a waiver.

• Public Access Policy (NIH)

  This National Institutes of Health (NIH) policy ensures that the public has access to the published results of NIH funded research.

• Space Guidelines (COM)

  These guidelines (revised September 2010) were established to comply with an Arizona Board of Regents mandate to improve space utilization and meet all accreditation requirements for space. They are applicable to all facilities associated with...

• Guidelines for Continuing Status and Promotion (COM)

  Official guidelines for Continuing Status and Promotion at the University of Arizona College of Medicine.

• CV Guidelines (COM)

  Guidelines for formatting your CV per the University of Arizona, with annotations specific to the College of Medicine. Updated 3/3/2015.

• Track Transfer from Non-Tenure-Track Faculty Positions (COM)

  Policy governing requests for transfer from non-tenure-eligible tracks to tenure-eligible tracks.

University Campus

• Fingerprint Clearance Card Policy (COM)

  Background check and fingerprinting policies for residents at the College of Medicine – Tucson.

• Leave of Absence Documentation Form

Responsible Conduct of Research (UA)

• Protected Health Information and HIPAA Policy (UA)

  The University of Arizona policy on Protected Health Information and the Health Information Portability and Accountability Act (HIPAA). Additional information is also available from...

• Institutional Conflicts of Interest Related to Research (UA)

  This policy establishes principles and procedures designed to prevent the University's financial interests, or the personal financial interests of key University officials, from influencing research at the University of Arizona.

• Conflict of Commitment (UA)

  The University of Arizona encourages its faculty and staff to apply their professional expertise in public, community and outside professional pursuits. This policy is designed to ensure that these external activities do not conflict with...

• Medical Education Research & Scholarship Data Policy

  All users (faculty, students, and administration) within and outside the University of Arizona – College of Medicine – Tucson, shall comply with the rules and regulations expressed in this Policy.

Arizona Board of Regents (ABOR)

• Grievances and Hearings Policies (University Handbook for Appointed Personnel)

  Policies regarding grievance procedures and whistleblowing protections for appointed personnel. From the University Handbook for Appointed Personnel.

Human Resources (UAHS)

• Classified Staff Human Resources Policy Manual (UA)

  The main policy website for classified staff from the University of Arizona Division of Human Resources.

• University Handbook for Appointed Personnel (UA)

  The University Handbook for Appointed Personnel (UHAP) is the primary source of policies related to appointed personnel at the University of Arizona.

• Faculty Appointments (UHAP)

  The rules governing faculty appointments and its relation to tenure eligibility, per the University Handbook for Appointed Personnel (UHAP).

Financial Aid (COM)

• Student Employment Manual (UA)

  The main source of policies relating to student employees at the University of Arizona.

Student Affairs (COM)

• Diversity Statement (COM)

  A statement affirming the commitment of the College of Medicine – Tucson to diversity, approved by the Faculty in November, 2010.

  The Office of Institutional Equity oversees policies...

Communications

• Workplace by Facebook User Agreement

  This agreement specifies faculty, staff and student roles in protecting sensitive data while using UA COM-T Workplace by Facebook.

Curricular Affairs

• Supervision of Sensitive Physical Exam Policy

  To provide students with guidelines for examining patients in a sensitive physical exam.

   

• Student Employee Access to Curricular Affairs Data Policy

  This policy is intended for all student workers (undergraduate or graduate) within the College of Medicine – Tucson that have future intentions to apply to the College of Medicine – Tucson MD program.

• Technical Standards Evaluation Policy

  Technical Standards Evaluation Policy

• Student Disability Insurance Guardian Policy (COM)

  The College of Medicine has secured a group disability insurance plan through Guardian for all medical students. This plan is both comprehensive and affordable and does not require any pre-issuance testing or medical examinations. The details of...

• Excused absences for the Weekly Quiz Review sessions in the Pre-clerkship Phase

  Applies to approved excused absences for the class of 2025 and class of 2026 in the Pre-clerkship Phase. Effective immediately. Expires May 31, 2023

• Excused absences for required sessions with a quiz component in the Pre-clerkship Phase

  Applies to approved excused absences for the class of 2025 and class of 2026 in the Pre-clerkship Phase. Effective immediately. Expires May 31, 2023

University of Arizona Health Sciences (UAHS)

• Effects of Infectious and/or Environmental Disease or Disability on Medical Student Learning Activities Policy

  This policy is intended to describe the process for students who experience the effects of infectious and/or
  environmental disease or disability on medical student learning activities.