Investigator Roadmap
The Investigator Roadmap is designed to assist with project proposal approval and to help demystify the grant application, submission and review process. It is also hoped that the below information will help clarify department, university, state and federal regulations and policies.
COS Pivot Funding Database DEAD LINK
COS Pivot is a searchable funding opportunities database. It is available to all UA faculty, staff and students, who may register for free.
- Search UA Database on COS Pivot DEAD LINK
Human Subjects Protection Program
As the administrative and regulatory support program to the Institutional Review Boards (IRBs), the Human Subjects Protection Program works in collaboration with the research community to maintain an ethical and compliant research program. The IRBs are the independent review committees charged with the protection of human research subjects. An IRB must review all research and related activities involving human subjects conducted at the University of Arizona or in which the university is a responsible participant.
- Submitting Documents to the IRB DEAD LINK
Training is required for UA faculty, staff and students who are conducting human research at the University of Arizona. The required courses are (1) Biomedical Research Basic Course and (2) Native American Course.
- Signing up for CITI Training DEAD LINK
Conflict of Interest Program DEAD LINK
The Conflict of Interest Program (COIP) supports and promotes the University of Arizona’s ethical conduct of research. In collaboration with the Institutional Review Committee and the Executive Review Committee, the Conflict of Interest Program works with the University of Arizona’s research community who are engaged in external relationships to ensure that all identified financial conflicts of interest or institutional conflicts of interest are appropriately managed, reduced or eliminated.
Training and Disclosure System for University of Arizona employees and Affiliates: https://uavpr.arizona.edu/COI/. DEAD LINK
DEM Faculty Seed Grants Program
The DEM Faculty Seed Grants Program (DFSG) provides four awards of up to $5,000, which are made on a competitive basis for projects involving research or other creative scholarly activity. The program is intended to provide short-term, one-time support that will jump-start worthwhile projects and result in data or work products that can be used in developing major proposals for submission to extramural funding agencies or private contributors. We encourage all faculty to seriously consider the use of these funds to advance their research programs.
Deadline: Open at all times, depending on the available funds. Only one application per faculty member will be reviewed during the application cycle.
Review: The proposal will be reviewed by members of the AEMRC Research Office, selected faculty members with expertise in the field of the proposal, and the department chair.
Awards: Applicants will learn the application results as soon as the reviews have been completed, or approximately four weeks.
Publicity and reporting: Applicants with funded projects will be asked to coordinate all publicity through the DEM, and may be asked to provide an interview, photos and other materials to assist with publicity. Applicants may also be asked to provide an impact report after the project ends. Brief quarterly progress reports will be required.
New Investigator Faculty Seed
Additionally, DEM funds one $15,000 New Investigator Faculty Seed annually. A new investigator is one who has not been funded as a PI on an NIH or equivalent federal grant. These DEM grants will use the standard online DEM seed grant application, the budget will be greater and can include key support personnel costs (no faculty salary support allowed). The deadline for applications this year will be May 5, 2022. update All funds must be expended by December 31, 2023. update Next year all funds are to be expended by June 30, 2024. update Employee-related expenses (ERE) will be included in this funding; UA 32% and Banner 17%.
If you have questions, please contact the DEM Research Office at 520-665-9114 or send an email to Kurt Denninghoff.
Click here for: download/reupload PDFs
The IRB and Site Authority (Banner Health) approval processes are very complicated and ever-changing. All projects, once fully completed and with all required documents attached, must be submitted to the IRB and the Banner-UAHS Research Administration Portal. dead link You are strongly advised and encouraged to reach out to the UAHS Research Administration dead link office and staff early in and throughout the process because it is a very formidable process.
TIP: Remember that you must have completed all required UA compliance training dead link and most importantly for IRB approval is the CITI training program.
2018 update DEM IRB APPROVAL PROCESS (All CITI, HIPAA and COI dead links training is required prior to receiving IRB and DEM approval)
Please note that many of these forms (referenced below) are having trouble loading, depending on the browser, luck, etc. The IRB is aware of the problem and is trying to address the issues. It seems to work if you click on the download (arrow) icon at the top right corner of the page that has the large heading Please Wait and then open it with Adobe. If you cannot download the pages, go directly to the HSPP submission site. dead link
1. Discuss project with UAHS Research Administration Office dead link to get a sense of what is needed in terms of approvals, i.e., from whom, Banner, AHSC, UA, IRB.
2. Not sure if it is human subjects research? Complete Determination form. dead link
3. Complete the new HSPP IRB Application form for all projects. dead link
4. Additional forms that may be needed for proposals:
a. List of Research Personnel dead link
b. Consent forms and templates
i. Waiver of consent dead link
ii. Social and Behavioral dead link
iii. Medical Consents dead link (read paragraph on linked page to follow procedures for Banner vs. non-Banner medical consents)
c. Appendices for vulnerable populations (children, Native Americans, dead links etc.)
d. Protocol, usually provided by study sponsor
e. Data collection tools, if available
f. Device manual, if devices are being used
g. PI biosketch or CV
h. Multi-site research
5. If any of the research staff, investigators and/or PI has ANY disclosures, they must update their Conflict of Interest form dead link for EACH PROJECT.
6. If the project uses ANY Banner resources (space; staff; residents; procedures, etc.), you must complete a Schedule of Events. A schedule of events (table of the sequence of protocol-specified events) is a required document. This is generally included in the study protocol; however, investigators writing their own protocols will be expected to provide a schedule of events.
7. If the project is sponsored (outside, non-federal funding), the project will have to be submitted to the UA contract office for budget negotiation and contract development and agreement.
8. For all projects that have procedures that are billable, a coverage analysis will be required. The coverage analysis must be completed for all human subject research studies prior to subject enrollment. The coverage analysis determines the Medicare qualifying status of the study and appropriate billing designations for all services performed in accordance with the study protocol. Completion of a coverage analysis prior to participant enrollment ensures that the informed consent, budget and clinical care expenses related to an active study are consistent and congruent.
For DEM Projects: When all forms are completed, the entire packet needs to be submitted to (1) the IRB for feedback, review and approval; to (2) Banner for review/approval; and to (3) UAHS Research Administration for approval via the research intake form.
For assistance with grant development and submission, please contact UAHS Research Administration at preaward@email.arizona.edu with a brief description of your needs and a member of their Pre-Award team will be in touch with you shortly.
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Federally Funded Grant Proposals
All Federal Grant Funding Opportunities dead link
HHS Investigator-Initiated Proposals
Funding Opportunities-ARHQ
Funding Opportunities-NIH
Grant Application Basics-ARHQ
Forms and Electronic Applications
Application Submission Dates
Grant Mechanisms and Descriptions
You have an idea and want to pursue NIH funding; now what?
Access the following resources:
PubMed: Reviewing the literature is important to help you understand what has been done in the field of your interest; who are others working in the field; what methodologies are being employed; and a literature review will help with writing the background section of your grant proposal.
Grants.gov to search for specific funding announcements. Make note of which NIH institutes are providing funding and the specific names of program officers as it is always a good idea to reach out to them as you get further along in the process.
The RePORTER*: dead link This site allows you to search to see if someone is already working on your idea. RePORTER is a digital warehouse that records all things related to NIH research since 1989. It is the query subsection of the larger Research Portfolio Online Reporting Tools (RePORT) site. It is an intimating site at first, as it contains many different sorting methods. Make use of the ? icons by each question for a brief explanation of the field. A simple search with the keywords of your research idea is a good way to start. You will get abstracts relevant to the keywords you entered. The queries come back with the names of PIs working in the field, funding sources, funding amounts, program officers — all of which is very important information as you begin to plan. And the queries can be exported and saved.
You have searched the field and done a literature review, perhaps found a specific Request for Funding Announcement (RFA); now what?
The NIH has developed a workbook that goes step by step allowing you to give serious consideration to each part of the grant development process. Take the time to look through the workbook. It focuses your attention on those things that are important to NIH.
Link to NIH Grants Policy Statement download/reupload PDF
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https://emergencymed.arizona.edu/sites/emergencymed.arizona.edu/files/f…
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https://emergencymed.arizona.edu/sites/emergencymed.arizona.edu/files/f…
download/reupload PDF
https://emergencymed.arizona.edu/sites/emergencymed.arizona.edu/files/f…